Ethical AI and Safeguarding Policy

    Last updated: 18th February 2026

    OLT ERP Limited is committed to the ethical, responsible, and transparent use of artificial intelligence (AI), particularly in education and wellbeing contexts.

    1. Purpose

    Our AI systems, including Eudemonic AI, are designed to support educational institutions by providing structured insights that assist safeguarding, wellbeing, and institutional support teams.

    Our AI systems do not replace professional judgement or human decision-making.

    2. Human-in-the-Loop Design

    Our AI systems provide decision support only. All decisions affecting individuals remain under the authority of qualified human professionals.

    The system does not make automated decisions or take actions independently.

    3. Focus on Cohort-Level Insight

    Our platform is designed to identify patterns at cohort or group level to support early identification of wellbeing trends.

    This approach supports preventive intervention while respecting individual rights and safeguarding responsibilities.

    4. Transparency

    We aim to ensure that institutions understand:

    • How the system works
    • What data is used
    • What insights are generated
    • How insights should be interpreted

    5. Privacy and Data Protection

    Our AI systems are designed in alignment with UK GDPR and data protection principles including:

    • Data minimisation
    • Purpose limitation
    • Security and confidentiality
    • Transparency

    6. Safeguarding Alignment

    Our systems are designed to support safeguarding frameworks used by educational institutions, helping staff identify potential wellbeing concerns earlier and respond appropriately.

    7. Responsible Use

    OLT ERP Limited does not use AI to:

    • Make automated decisions about individuals
    • Diagnose medical or psychological conditions
    • Replace professional judgement

    8. Continuous Improvement

    We continuously review and improve our systems to ensure ethical operation, accuracy, security, and alignment with institutional and regulatory expectations.

    9. Governance and Accountability

    OLT ERP Limited maintains accountability for the ethical operation of its systems and works with institutional clients to ensure responsible and appropriate use.

    10. Contact

    For questions regarding ethical AI or safeguarding:
    Email: ceo@olterp.co.uk